Miscellaneous supplier information is a group of unrelated details, including:

• Master Creditor checkbox, to indicate whether or not this is a master creditor
• Who the Chain Master supplier is (if assigned)
• Language
• Flag Creditor as Deleted - indicates whether or not this creditor can be found in searches
• Voucher Address Update - specifies how updates should be applied to voucher addresses

Also included in miscellaneous details are four read-only metadata fields about this supplier record.

Enter miscellaneous details

1. If the supplier to which details are to be added does not exist, create the supplier first (see Create a Supplier).
2. If the supplier does exist, search for and retrieve it, so that creditor details are displayed on the screen (see Searching for Products or Suppliers).
3. Enter details into Miscellaneous screen fields as required (under the Physical and Mailing addresses section).

   

4. To keep the changes, click Save.

   

5. Click Discard to discard all changes.

   

Tourplan allows suppliers to have subsidiary suppliers. This feature means, for example, that Supplier Remittance Advices detailing transactions for subsidiary suppliers can be sent to, and the cheques made out to, the head office/master supplier.

For this feature to work, the system has to know which supplier is the Master and which are the subsidiaries:

• If the supplier being entered is a master, then click the check box Chain Master.
• If the supplier being entered is a subsidiary of a supplier which has already been entered and defined as a master, click the drop-down Chain Master list and select the master supplier from the list.
• If the supplier being defined is not a master or a subsidiary supplier, leave both fields blank.

Language (drop-down)

The language code in this field determines which set of document and message templates are displayed when sending messages to this supplier. These language codes must first have been set up via Code Setup (Home > System > Code Setup > Messaging > Language). If foreign language documents or messages are not required, then leave this field as Unassigned.

Flag Creditor as Deleted (checkbox)

This flag "hides" the supplier when bookings/quotations are made, so that consultants cannot use this supplier in a booking. The supplier is then only available for maintenance via the Creditors application.

Voucher Address Update

This drop-down is used when address details of an existing supplier are modified. When the supplier is used in a Database Product, the physical address details are saved as the voucher address in the Product (see Add Product Detail > Add Voucher Details). If the address details change, choose a drop-down selection to determine whether or not the address details in any Products in which the supplier is used should also be updated. The choices are:

Selection	Effect
None	Products will not be updated with new name or address details.
All With Physical Address	All Products that have this supplier's physical address will be updated, regardless of the voucher address.
All With Mailing Address	All Products that have this supplier's mailing address will be updated, regardless of the voucher address.
Matching Physical Address	Only Products for this supplier that have the exact original physical address (before modifying) will be updated with the new name or address details.
Matching Mailing Address	Only Products for this supplier that have the exact original mailing address (before modifying) will be updated with the new name or address details.

User Defined fields (60 chrs)

As with the address fields, there are 10 user defined fields that can be customised via menu Home > System > Code Setup > INI Settings. See the Address Labels example and also refer to the System Setup User Manual for more information. The labeling of these fields is determinded by each user company's procedures.